Probate in Madison County: Where It’s Filed
Madison is in Madison County, which sits in Florida’s 3rd Judicial Circuit. Probate is filed with Billy Washington, the Madison County Clerk of the Circuit Court and Comptroller, in the county where the decedent was domiciled at death. Cases are handled at the Madison County Courthouse at 125 SW Range Avenue in Madison, with a Courthouse Annex two blocks away at 229 SW Pinckney Street. The Probate Division has one circuit judge, who also carries all of the county’s felony docket and all of Taylor County’s circuit civil cases. Attorneys e-file every document through the statewide Florida Courts E-Filing Portal, which is why an out-of-state family can have a Madison County estate handled without anyone traveling to the courthouse.
The Madison Clerk writes case numbers in a local short form such as 25-31-CA rather than with a county-code prefix. The Madison Clerk posts no probate page and no fee schedule, so call (850) 973-1500 for the filing charge before you file, and note that a Madison estate in which the Hardee Law Firm appears is reassigned away from Judge Hardee automatically by the clerk under the circuit’s standing recusal. We serve Madison and Madison County residents, including Madison, Greenville, Lee, Pinetta, Cherry Lake, Lamont, Hanson.
Which Kind of Probate You’ll Need
Most Madison County estates pass through one of three doors. The cheapest one may be open.
- Disposition without administration. Tiny estates with only exempt property and final-expense reimbursement; days to weeks.
- Summary administration. Estates of $150,000 or less (raised from $75,000 on July 1, 2026) after exempt property, or when the decedent died more than two years ago; often weeks.
- Formal administration. Everything else; a personal representative is appointed and the case runs about 6 to 12 months.
We confirm which applies at your consult and quote a flat fee. Estimate the cost and timeline first →
How Long, and What It Costs
Formal administration is paced by the 3-month creditor-claim window; clean distribution waits for it to pass. Florida law sets a presumed-reasonable attorney fee scaled to the estate, but it’s a ceiling, not a mandate. Our flat fees start at $1,500 (disposition), $2,500 (summary), and $3,500 (formal). Government costs, the Madison County filing fee (about $400), newspaper publication, and certified copies, are additional and passed through at cost. See the full Florida probate guide →
Out-of-State Personal Representatives
Under Florida law, you can serve as personal representative of a Madison County estate from another state if you’re related to the decedent by blood, adoption, or marriage; an out-of-state child qualifies. We represent personal representatives across Madison and Madison County by phone, video, and e-signature.
Local Rules, Judges, and the Clerk’s Probate Office
Every circuit publishes administrative orders and local procedures that control how probate actually runs in Madison County, including which division gets the case, which checklists are required, and how proposed orders reach the judge. The Third Circuit is one court visiting seven courthouses in Columbia, Suwannee, Taylor, Madison, Dixie, Hamilton and Lafayette counties. One general magistrate, Christina N. Seifert, carries probate, guardianship and trust matters in all seven, and the circuit’s six-month master calendar does not carry a probate docket in any county, so every hearing is specially set through the assigned judge’s judicial assistant. After hours one duty judge covers all seven counties and is reached through the local Sheriff’s Office dispatch. No administrative order in this circuit governs decedent probate practice. The circuit’s own Probate and Guardianship order category holds three orders and none of them is about administering an estate, and the circuit publishes no probate checklist, packet or form. What governs instead is the general assignment order, rewritten every six months and expiring December 31, 2026, plus the two general magistrate orders.
- Administrative orders of the Third Judicial Circuit
- Third Judicial Circuit judges directory
- The clerk’s probate office for Madison County
You do not have to learn any of this yourself. Part of what a flat fee covers is an attorney who already files under these rules, so nothing bounces back for a missing checklist.
Handling a Madison estate?
A free 30-minute consult tells you which kind of probate applies and what it will cost.
Book your free consultFrequently Asked Questions
How do I choose a probate lawyer in Madison?
Ask the same four questions everywhere in Florida. Is the fee flat or the statutory percentage, in writing? Does the lawyer litigate if a will contest or objection erupts mid-case? Can the whole case be handled without you coming to Florida, since Florida probate e-files statewide? And does the estate, not you personally, pay the fee? We answer flat, yes, yes, and yes for Madison and Madison County families.
Where is probate filed in Madison County?
Probate is filed with Billy Washington, the Madison County Clerk of the Circuit Court and Comptroller, in the 3rd Judicial Circuit, where the decedent was domiciled. Attorneys e-file through the statewide Florida Courts E-Filing Portal, so you don't have to appear in person. We handle Madison County estates wherever you are.
How long will it take?
Formal administration in any Florida county usually runs 6 to 12 months because the 3-month creditor-claim window (§733.702) must pass. Summary administration is faster, often a few weeks to about two months.
Do I need a local attorney if I live out of state?
You need a Florida attorney for most formal administrations (Fla. Prob. R. 5.030), but you don't need to be local. We represent personal representatives across Madison and Madison County by phone, video, and e-signature.
Sources
- Fla. Stat. ch. 733 to 735 (administration); §733.304 (nonresident PR); §733.702 (creditor claims); Fla. Prob. R. 5.030 (attorney required). Filing via Billy Washington, the Madison County Clerk of the Circuit Court and Comptroller (3rd Judicial Circuit) and the Florida Courts E-Filing Portal. (retrieved 2026-06-07)
Updated August 12, 2026. Reviewed by Kevin D. Klagge, Esq., Fla. Bar No. 99502. Attorney Kevin Klagge represents families, businesses, and international clients in estate and tax planning, business structuring, and international law, with a focus on Florida legal tools. He litigates estate and business issues in court. General information about Florida law, not legal advice. We serve Madison and Madison County residents from Miami; this is not a Madison office.